Responsibilities:

·         Generate, route, file, and distribute documentation.

·         Maintain index to ensure that subcontractors have received approved document.

·         Update and maintain documentation and data control system to track approvals for changes.

·         Coordinate issues with subcontractors concerning quality and request for changes.

·         Coordinate with the Project Team in the distribution of documentation.

·         Update, create, & label specific information contained in the record databases.

·         Coordinate the implementation of document changes or revisions.

·         Maintain and track the Change Order system and publish updates accordingly.

·         Assist in organizing and maintaining the quality system documentation including the product design and technical files, project development including tracking, documentation, scheduling and obtaining approvals.

·         Assist the team in verifying status of items.  This may include verifying contractor invoices are paid, verifying requisitions are entered in SAP, verifying status of Change Controls and updating the change control log, verifying status of PCR documentation, etc.

·         Ability to relocate to the field as needed to maintain all documentation and to assist and support the project team as needed.

·         Must possess the ability to work under minimal supervision.

·         Ability to perform a combination of clerical tasks in support of the project team.

·         Candidate must be fast paced, well organized and have a strong attention to detail.

Requirements:

·         High School Diploma and/or Technical degree.

·         Must have 3 years administrative experience, preferably on a project or construction environment in the utility industry.

·         Demonstrated experience with data entry & maintaining document control.

·         Strong PC skills and working knowledge of operating systems and database administration such as SAP applications.

·         Knowledge of MicroSoft Word and Excel required.  Must be able to assist in Microsoft Excel Charts and Graphs and the reproduction of those graphs and charts for reporting purposes.

·         Working knowledge of PowerPoint